About this opportunity
This school requires a person to provide accurate administration support with a drive to complete tasks to the required timescales and quality standards. This is an excellent opportunity to join a friendly team to support the running of the school.
A normal day would include:
Answering the telephone
Greeting pupils and visitors
Clerical support to the school office
Maintaining the headteacher’s diary
Liaising with parents and staff
Main purpose of the job
To provide routine general clerical, administrative and financial support to the school.
To work collaboratively with all staff and parents in order to support pupil /student well being and to promote the five outcomes of Every Child Matters.
1.To undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
2.To assist with pupil first aid and welfare duties, including looking after sick pupils, liasing with parents and staff etc
3.Acting as a first point of contact: dealing with correspondence and phone calls
4.To undertake routine clerical and administrative support duties on behalf of the head teacher and individual members of staff, sections / departments or faculties, in relation to the organisation of school activities.
5.To provide routine clerical support, for example, photocopying, filing, faxing, emailing, and completing routine forms
6.To maintain manual and computerised records and management information systems.
7.To undertake typing, word processing and other IT based tasks
8.To provide support to the head, managing diaries, scheduling of meetings, and note-taking
9.To collect and distribute incoming mail, despatch outgoing mail as appropriate
10.To undertake routine administration, for example, registers and school meals
11.To assist with school administrative duties relating to examination invigilation.
12.To operate office equipment, for example, photocopier and computer
13.To arrange the orderly and secure storage of supplies
14.To undertake routine financial administration, for example collecting and recording dinner money
15.To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise
16.To be aware of and support difference and to ensure equal opportunities for all
17.To contribute to the overall ethos, work and aims of the school
18.To attend and participate in relevant meetings as required
19.To participate in training and other learning activities and performance development as required
Where the postholder is disabled, every effort will be made to supply all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job. If, however, a certain task proves unachievable, job redesign will be fully considered.
What you could go on to do:
Undertake administrative support duties for individual members of staff in relation to the organisation of school activities.
How you will be supported:
Full training and support will be provided by The Growth Company to help you achieve your apprenticeship and reach your full potential in your role.
What will happen next:
New applicants to The Growth Company who meet any basic entry requirements of the role will be contacted within two working days to be invited to meet a member of our team. You will then have the opportunity to find out:
• More about this vacancy and any others you are suitable for
• Any training you need to complete
• What the next steps will be
How you could get there:
If you would be catching public transport for this role, visit the Journey Planner on www.tfgm.com to see how you would get there and how long it would take.
What you should have to apply
Good numeracy and literacy skills
Ability to relate well to young people and adults and to work constructively as part of a team
Keyboard and computer skills