Apprentice School Administrator

About this opportunity

An exciting opportunity is available at St. Agnes Primary School. They are looking for an Apprentice School Administrator to provide administrative support.

A normal day would include:

• To receive visitors to the school and to communicate with courtesy and clarity to all staff, pupils, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries.
• To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff etc.
• To undertake routine clerical and administrative support duties on behalf of individual members of staff, Sections, Departments or Faculties, in relation to the organisation of school activities.
• To provide general clerical and administrative support, for example, photocopying, filing, faxing, completing standard forms and returns to the LA and outside agencies and responding to routine correspondence
• Maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure deliver of a high level administrative service.
• To produce lists, information and data as required, for example, pupils data and to maintain and collate pupil reports.
• To assist with school administrative duties relating to examination invigilation where appropriate.
• Arrange meetings and events and take notes at meetings to a high standard.
• Collect and distribute incoming mail, despatch outgoing mail as appropriate.
• Undertake routine administration of school lettings and other uses of school premises.
• Maintain display boards and to ensure these are refreshed regularly.
• To administer school registration procedures in line with statutory requirements.
• To operate relevant equipment and ICT packages (for example word, excel, databases, email, internet).
• Maintain records of stationery supplies and stock, cataloguing and distributing and order stock and equipment as required.
• To operate uniform, snack and other ‘shops’ within the school.
• To provide general advice and guidance to staff, pupils and others.
• Use initiative in time management to organise own workload in order to meet deadlines.
• Provide cover for other administrative colleagues when required.
• To be aware of and comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise.
• To be aware of and support difference and to ensure equal opportunities for all.
• To contribute to the overall ethos, work and aims of the school
• Attend and participate in relevant meetings as required.
• Help to identify own personal development needs and to participate in training and other learning activities and performance development as required.
• To converse at ease and provide advice in accurate spoken English is essential for the post.

What you could go on to do
• Administration Officer
• Finance Officer
• Attendance Officer
• Office Manager
• School Business Manager

How you will be supported
Full training and support will be provided by The Growth Company to help you achieve your apprenticeship and reach your full potential in your role.

What will happen next
New applicants to The Growth Company who meet any basic entry requirements of the role will be contacted within two working days to be invited to meet a member of our team. You will then have the opportunity to find out:
• More about this vacancy and any others you are suitable for
• Any training you need to complete
• What the next steps will be

How you could get there
If you would be catching public transport for this role, visit the Journey Planner on www.tfgm.com to see how you would get there and how long it would take.

What you should have to apply

• Maths and English A-C pass

Personal Qualities

• Tact and diplomacy in all interpersonal relationships with the public, pupils and colleagues at work
• Self-motivation and personal drive to complete tasks to the required timescales and quality standards
• The flexibility to adapt to changing workloads demands and new school challenges
• Personal commitment to continuous self-development
• Personal commitment to continuous school improvement
• Personal commitment to the school’s professional standards, including dress code as appropriate
• Be willing to consent to and apply for an enhanced disclosure check to the DBS (Disclosure and Barring Service)

Skills

• Good numeracy and literacy skills
• Ability to manage own workload effectively
• Willingness to undergo minor first aid training
• Ability to produce accurate written minutes /notes of meetings
• Ability to use ICT packages, including spreadsheets, data bases and word processing
• Possess good keyboard skills in order to produce high quality documents
• Ability to relate well to children and adults
• Be able to work constructively as part of a team, understanding school roles and responsibilities and your own position within these
• Ability to identify your own training and development needs and cooperate with the means to address these needs
• A command of spoken English which is sufficient to enable the effective performance of the role, including the ability to speak with confidence and accuracy and the ability to listen and respond appropriately dependent on the audience