HR Apprentice

About this opportunity

This is an exciting opportunity to work in an established HR team. The HR Apprentice will support the People Team in the provision of a high quality, efficient HR service for Six Town Housing ensuring that all employees have a great experience.

Key responsibilities

Recruitment / Onboarding
• Support the People Team in the recruitment of employees
• Place vacancy advertisements and respond to communications from candidates
• Ensure our website provides accurate information on vacancies and that relevant documents on the vacancies page are up to date by liaising with the marketing department
• Track applications, prepare shortlisting packs and invite candidates for interview
• Apply for references
• Produce and issue interview packs
• Support interview arrangements on the day, greet candidates and photocopy ID and other documents and oversee any practical tests or assessments
• Check and process Disclosure and Barring Service (DBS) applications.
• Administration of new starter paperwork for the successful candidate.
• Ensure all new support staff are issued with appropriate induction documentation
• Ensure that all recruitment documentation for unsuccessful applicants is confidentially destroyed in line with our retention policy and the general data protection regulations
• Support our external employer brand through social media/ our website etc
• Hold Inductions and ensure all essential paperwork is completed

Absence Management
• Ensure all absence is logged and return to work forms are completed and saved on an individual’s personnel file
• Highlight to the People Team when individuals reach trigger points in line with the sickness absence procedure
• Draft and send letters to confirm maternity, paternity, adoption and other leave as required

Employee Records
• Ensure that all other employee records in our database are accurate and updated when required
• Update electronic staff files
• Carry out vehicle license and insurance checks when required

Operational HR
• Answer and deal with day to day enquiries (both internal and external) in a timely and efficient manner
• Deal with incoming email, post and other paperwork
• Assist the People Team in the administration of new starters, leavers and variations to contract
• Ensure all settling in period ‘check in’s’ are suitably diarised and that confirmation letters are produced once and individual has completed their settling in period successfully
• Support the preparation of documentation for internally promoted staff.
• Provide and complete information for external reference requests from Six Town Housing
• Take minutes at meetings where required
• Assisting with other HR projects where required.

Payroll
• With the People Team, ensure that regular, consistent and timely information is communicated to the Payroll Team at Bury Council.
• Process mileage and overtime claims

Continuous Professional Development
• Under the guidance of the Business Manager People & Culture, identify and complete regular and relevant CPD and training
• Complete the HR apprenticeship course ensuring all deadlines are met and all learning sessions are attended
• Maintain an up to date awareness of current employment law and HR best practice
• Carry out other HR improvement projects as directed by the Business Manager People & Culture

General Duties
• Work flexibly to meet the Six Town Housing requirements including on occasion working in other departments as directed by your line manager
• Comply with all our policies and procedures. Within these boundaries, employees are expected to use initiative to resolve problems and address issues
• Ensure the quality standards and performance measures applying to your area of work are met and facilitate continuous improvements in all aspects of the post
• Maintain a safe environment by working within Health & Safety guidelines and being aware of your responsibilities for health and safety
• Comply with GDPR and data protection legislation and relevant policies and procedures where applicable
• Value diversity and promote equal opportunities
• Participate in performance feedback and undertake further training as needed to ensure up to date knowledge and implementation of best practice
• Ensure the HR System is kept up to date
• All our employees are expected to act as ambassadors and promote the organisation and its services positively as well as behave in a manner consistent with our Inspire Values at all times
• Undertake any other duties and tasks appropriate to the grade and character of work as may reasonably be required

How you will be supported
Full training and support will be provided by The Growth Company to help you achieve your apprenticeship and reach your full potential in your role.

What will happen next
New applicants to The Growth Company who meet any basic entry requirements of the role will be contacted within two working days to be invited to meet a member of our team. You will then have the opportunity to find out:
• More about this vacancy and any others you are suitable for
• Any training you need to complete
• What the next steps will be

How you could get there
If you would be catching public transport for this role, visit the Journey Planner on www.tfgm.com to see how you would get there and how long it would take.

What you should have to apply

• GCSE English and Maths A*-C/9-4

Personal Qualities

• Personable and happy to speak to employees from across the business
• A keen interest in HR and ensuring that processes and procedures are followed
• A desire to create a positive culture and role model values

Skills

• Experienced at using technology within your role, especially Microsoft Office. Use of a HRIS would be advantageous
• A background in administration
• Organised and can keep to deadlines